Our Commitment to Equity, Diversity, and Inclusion:
Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with bilingual and/or diverse abilities are encouraged to apply.
| Position Title: |
Provost Office Student Assistant
|
| College/Unit/Division: |
Provost Office |
| Department/School: |
Academic Affairs |
| Application Deadline: |
11/03/26
|
| Seasonal Role Working Dates: |
Academic Year 26/27 (with opportunity for Summer work and option to extend employment into the next academic year)
|
| Student Employee Classification Level: |
Student Employee I - $16.90
|
| Position Available for the Following Funding Types: |
Non-Work Study
Both – Federal Work Study and Non-Work Study
|
| Location Type: |
On-site |
| Role Description: |
The Provost Office Student Assistant provides administrative and operational support to the Office of the Provost and the Division of Academic Affairs. The position serves as a first point of contact for office visitors and callers and assists with a variety of administrative functions, including correspondence, recordkeeping, event coordination, marketing and communications, office organization, and special projects. The Student Assistant works collaboratively with Provost Office staff, faculty, administrators, students, and other campus partners to support the day-to-day operations, programs, events, and initiatives of the office. This position requires professionalism, reliability, initiative, attention to detail, effective communication, and the ability to manage multiple tasks while maintaining confidentiality and adapting to changing office needs.
Schedule: 10-20 hours/week (scheduled around the student's class schedule)
Responsibilities include, but are not limited to:
- Serve as the first point of contact at the front desk; greet visitors and answer phone calls professionally.
- Assist with administrative tasks in the Provost Office.
- Support event coordination, including planning, promotion, setup, hosting, and cleanup.
- Coordinate logistics for events, including venue and catering reservations, vendor communication, and materials preparation.
- Create and send email communications to faculty, staff, and students (e.g. reminders, updates, announcements).
- Use campus software to create letters, mail merges, databases, spreadsheets, scan paper documents, and maintain records
- Create marketing materials such as newsletters, flyers, and signage.
- Monitor inventory of office supplies and work with budget analyst to reorder as needed.
- Facilitate surplus postings to campus marketplace site and serve as the point of contact for inquiries.
- Assist in the administration of the Campus Directory.
- Maintain confidentiality of sensitive information.
- Work collaboratively with other Student Assistants (if any)
- Additional tasks and responsibilities as needed.
Minimum Requirements:
- Must be currently enrolled at Chico State.
- Students with work study are encouraged to apply.
Familiarity with basic office software (e.g. Microsoft 365).
Desired skills and abilities:
- Strong written and verbal communication skills; able to communicate clearly and professionally with staff, students, faculty, and administrators.
- Basic understanding of communication and digital content tools such as Canva, Adobe Express, Microsoft Outlook, and Cats Connect
- Ability to work independently, manage multiple tasks, and prioritize deadlines in a dynamic environment.
- Demonstrated reliability, initiative, and a proactive approach to problem-solving.
- Willingness to learn new tools and adapt to changing needs.
- Strong teamwork skills and the ability to collaborate effectively with diverse campus constituents to build and maintain strategic partnerships.
|
| Applicants Must Provide: |
- Resume (required)
- (Cover letter) - optional
- (Class schedule / availability) - optional
- (Work study / financial aid award) - optional
|
| Job-related questions should be directed to: |
- Kristan Moretti
- (530) 898-4134
- kmoretti@csuchico.edu
- Kendall Hall rm 106
|
Additional Information:
All work must be performed within the State of California.
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Compliance training completion (approx. 4 hours of work time) is required of this position within the first 30 days of work.
The person holding this position may be considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) is not required for this position.
For disability-related accommodations, please call the ADA Coordinator at (530) 898-5959.
All positions are contingent on funding.
Chico State is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status and only employ individuals authorized to work in the U.S.
CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555. It is also available on the web at Annual Security & Fire Safety Report.
