Student Office Assistant
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Job no: 556614
Work type: Student Assistant - Federal Work Study
Location: Chico
Categories: Administrative, Temporary, Part Time, On-site (work in-person at business location), Unit 15 - CSUEU - Student Assistants
Our Commitment to Equity, Diversity, and Inclusion:
Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with bilingual and/or diverse abilities are encouraged to apply.
| Position Title: |
Office Assistant
|
| College/Unit/Division: |
WellCat Prevention |
| Department/School: |
Student Affairs |
| Application Deadline: |
05/08/2026
|
| Seasonal Role Working Dates: |
08/17/2026 - 05/15/2027
|
| Student Employee Classification Level: |
Student Employee I - $16.90
|
| Position Available for the Following Funding Types: |
Federal Work Study
|
| Location Type: |
On-site |
| Role Description: |
The WellCat Prevention Office in the Student Affairs Department is collecting application materials for Office Assistants (OAs) to support the day-to-day operations of the WellCat Prevention Office and contribute to WellCat Prevention’s mission at CSU, Chico by helping deliver accessible, student-centered prevention services and creating a healthier campus culture. OAs play a key role in welcoming students, supporting service delivery logistics, and ensuring smooth coordination of the office’s online booking system (Microsoft Bookings) and scheduling workflows.
Description of Duties:
8-12 hours/week
- Assist all visitors to the WellCat Prevention office, representing WellCat Prevention and the university in a positive manner and greeting all guests upon arrival.
- Answer phones, take detailed messages, and represent WellCat Prevention via phone and in person.
- Provide general information to students and campus/community partners about prevention services, how to access them, and how to schedule appointments.
- Manage and support day-to-day scheduling for Prevention services using Microsoft Bookings and Microsoft Outlook, including:
- Wellness Check-Ins/Resource Navigation appointment scheduling
- BASICS/CASICS appointment scheduling (as applicable)
- Making Healthy Choices (eCHECKUP TO GO) support appointments and/or coordination (as applicable)
- SMART Recovery group meeting schedules, room reservations, and logistics
- Monitor the Bookings calendar for accuracy, appointment changes, cancellations, and no-shows; follow established office protocols for reminders and updates.
- Maintain accurate scheduling and documentation workflows across systems as required (e.g., Titanium and/or other tracking systems, when applicable to the role).
- Assist with scheduling of WellCat Prevention presentations and outreach requests, coordinating with staff and campus partners.
- Assist with scheduling of campus space, collaborating with Facilities Reservations and other entities.
- Track and update department receipts and other financial materials as needed.
- Assess office supply levels and assist with orders as needed.
- Make telephone contact with vendors to discuss purchase orders, shipping documents, and/or payment status.
- Assist with maintaining the physical organization of the WellCat Prevention office (front desk, materials, storage, signage).
- Provide office support such as mailings, front desk coverage, filing, and document organization.
- Review, update, and reconcile WellCat Prevention reports, evaluations, and other documents as assigned.
- Assist as necessary with department events and tabling/outreach logistics (materials prep, checklists, packing, and follow-up).
- Assist in communication and collaboration with other campus departments and community partners, supporting referrals, event coordination, and shared prevention initiatives.
- Maintain professional, student-centered communication while following privacy practices and office protocols.
Minimum Qualifications:
- Desire to promote the WellCat Prevention mission and healthy choices and behaviors for all CSU, Chico students.
- Strong interest and enthusiasm in promoting healthy behaviors among fellow students, staff, and faculty.
- Open-minded and non-judgmental with a positive attitude.
- Ability to work collaboratively on a team as both a leader and supportive group member.
- Excellent time management and verbal and written communication skills.
- Ability to interact with faculty, staff, students, vendors, and the public to provide information in a professional manner.
- Excellent organizational skills and ability to work in a fast-paced environment.
- Ability to relate to students in need, faculty, staff, and community members while representing WellCat Prevention and CSU, Chico.
- Experience with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment (copy/scanner).
- Comfort learning and using online scheduling systems (e.g., Microsoft Bookings) and program tracking systems (e.g., Titanium), as trained.
- Must be an enrolled, full-time CSU, Chico student in good academic standing.
- Must possess a 2.5 minimum GPA.
- Minimum 2-semester commitment required (3 to 4 semesters preferred).
- Must attend weekly training/team building/staffing meeting (Tuesdays from 2:00–4:00 PM).
- Attend and complete all mandatory training as assigned by professional staff. These include but are not limited to: HIPAA Certification, Wildcats ROAR!, Diversity Training.
Exceptions to the minimum eligibility qualifications may be granted at the sole discretion of the University.
|
| Applicants Must Provide: |
- Resume (required)
- (Class schedule / availability)
- (Work study / financial aid award)
|
| Job-related questions should be directed to: |
- Sawyer McAvoy
- 530-898-6450
- slmcavoy@csuchico.edu
- SHC 206
|
Additional Information:
All work must be performed within the State of California.
Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
Compliance training completion (approx. 4 hours of work time) is required of this position within the first 30 days of work.
The person holding this position is not considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
A background check (including a criminal records check) is not required for this position.
For disability-related accommodations, please call the ADA Coordinator at (530) 898-5959.
All positions are contingent on funding.
Chico State is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status and only employ individuals authorized to work in the U.S.
CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555. It is also available on the web at Annual Security & Fire Safety Report.
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Applications close: Pacific Daylight Time
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